An RFP for a forklift safety system should state your risks, your fleet and how you will judge a pilot. Include a site map marking the intersections, docks and aisles of concern; the detection you need, whether tag-based, camera-based or both; the intervention expected, from alerts to automatic slowdown on compatible forklifts; your truck makes, models and ages; required alert timing and false-alarm limits; data ownership, retention and privacy terms; integrations; installation and training scope; service levels; and written pilot success criteria agreed before any hardware is installed.
The full decision guide is choosing a forklift safety system. Ask each bidder to price the same scope, covering per-truck hardware, per-person tags, fixed infrastructure, installation, software subscription and support over a fixed term, so totals can be compared. Require references from sites with a similar fleet mix, and ask how the system behaves on a truck without a speed-control interface. Define the pilot zone, its length and the measures that count as success, such as alert rates and the share of alerts operators judge valid. The implementation guide covers what happens after award.